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Trunk or treat sign-up

Families claim a parking row and name their theme, so no two trunks match.

What's inside

Families decorating a trunk claim a row of ten cars, name their theme and say what they hand out. Helpers pick a job instead, and each row and job closes when it is full.

  1. 1
    Your name
  2. 2
    Mobile number for the night
  3. 3
    How are you joining?Decorating a trunkHelping out on the night
  4. 4
    Pick your rowRow A, by the entranceRow B, in the middleRow C, by the playgroundOnly if “How are you joining?” is Decorating a trunk
  5. 5
    Your trunk themeOnly if “How are you joining?” is Decorating a trunk
  6. 6
    What are you handing out?CandyNon-food treats (teal pumpkin)Only if “How are you joining?” is Decorating a trunk
  7. 7
    Pick a jobRunning the gamesHot cocoa tableParking and crossingOnly if “How are you joining?” is Helping out on the night

Organizing a trunk or treat

Open sign-ups three weeks before Halloween and close them a week out. That gives you time to draw the row map and share it with families.

Read the themes as they come in. When two families pick pirates, message the second one early, while there's still time to switch to sharks.

The teal pumpkin answer tells you which trunks hand out non-food treats. Put them together near the entrance, so families with food allergies can find them fast.

Rename the rows to match your lot and change the numbers to your real space. A small church lot might have two rows of eight.

Trunk or treat sign-up questions

What happens when a row is full?

That row shows as Full and can't be picked, so families choose from what's left. When all three rows are full, only the helper jobs remain, so latecomers can still take part. If more families want in, add a Row D after sharing and give it its own limit. Expect one or two families per row to drop out in the last week, so keep the names of late askers to fill those spots.

What is a teal pumpkin?

A teal pumpkin marks a spot with non-food treats like stickers or glow sticks, so kids with food allergies can join in. Ask those families to put one on their trunk. The idea comes from the Teal Pumpkin Project, started by the allergy group FARE in 2014. About 1 in 13 children in the US has a food allergy, so even a small event needs a few teal trunks.

Why ask for a phone number?

Plans change on the night: rain, a late car, a lost child. A number per trunk lets you text everyone about the change in one message. Text the row map the day before, as the end screen promises, and send any rain call by 3 pm on the day. Keep helpers in the same text, since the parking crew sees late cars first.

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