Responses
Every submission lands in your dashboard the moment it is sent. Read it, search it, annotate it, export it, and see what the numbers behind it say.
Where answers land
Open a form from My Forms and you land on its dashboard. Three of its tabs are about answers.
Summary
The pulse: total views, total responses, how many came in today, the last seven days, and the five most recent submissions.
Submissions
The full table, one row per submission, with search, selection, the detail view and CSV export.
Insights
The numbers: views, responses, completion rate, a responses-over-time chart and a breakdown of every question.
The response table
The Submissions tab shows every response the form has ever received, live: a new submission appears without a refresh, and a deleted one disappears the same way.
- Rows are ordered newest first.
- The first column is the submission date and time in your own local format; after it comes one column per question, headed by the question's own wording.
- Signatures appear as a small image in the cell, and uploaded files as a link that opens the file.
- Long answers are cut off to keep the row readable. Click the row to read the whole response.
- The first rows paint immediately and the rest keep loading behind them; a thin bar above the table marks the wait.
Fillio loads every response, not a sample: search, the charts and the export all work on the complete set. Past 20,000 responses the browser becomes the limit, so the newest 20,000 are loaded and the page says exactly how many of the total are on screen instead of pretending it has them all.
Search
The search box in the toolbar filters the table as you type. It looks across every question at once and keeps a row if any answer in it contains what you typed.
It searches what you can read, not what is stored underneath: choice answers match on the option's label rather than its internal id, and file cells match on the file name. Signatures are images, so they never match a search.
The detail view
Clicking a row opens a single response in full: every question with its complete answer, signatures as a readable image and uploads as a download link.
The header carries the submission time, and under it the browser and device the respondent used.
Private notes
At the bottom of the detail view is a notes box. Write anything you need to remember about that submission. It saves itself a second after you stop typing, and again if you close the view mid-sentence.
Notes live on the response, in your dashboard only. The respondent never sees them, and they are not written into the CSV export.
Working on several at once
Every row has a checkbox, and the one in the toolbar selects everything currently listed. As soon as something is selected the toolbar changes: it counts the selection and offers Export and Delete for exactly those rows.
Deleting asks for confirmation first, and cannot be undone: the responses leave the table, the export and the charts together.
Exporting to CSV
Export writes a spreadsheet file: a first column with the submission date and time, then one column per question headed by the question's wording. The file is UTF-8 with a byte-order mark, so accented characters open correctly in Excel.
| Answer | What the file contains |
|---|---|
| Text, number, date | Exactly what the respondent entered. |
| A chosen option | The option's label as it reads in the form, never its internal id. |
| Several options | All of them in one cell, separated by commas: checkboxes, multi-select and ranking answers alike. |
| An "Other" answer | The text the respondent typed, without any marker around it. |
| A signature | The words [Signature]. The drawing itself is an image and cannot live in a spreadsheet cell. Open the response to see it. |
| An uploaded file | The file's download link. The file is not packed into the export; follow the link to fetch it. |
Exporting from the toolbar takes the whole table and saves it as your form's title followed by _responses.csv. Exporting with rows selected takes only those rows, as selected_responses.csv.
Your private notes and the technical details about the respondent's browser stay out of the file.
While responses are still loading the Export button is disabled. That is deliberate: a half-loaded export is a wrong export, and a file that looks complete is worse than a button you had to wait a second for.
The Summary tab
Summary is the thirty-second version: total views, total responses, today's count with an up or down marker comparing it to yesterday, a seven-day chart, and the five newest submissions with a link straight into the table.
Those totals are counted on the server, one query per number, so they stay exact on a form with a hundred responses and on one with a hundred thousand.
Insights
The Insights tab turns the same responses into numbers: three headline metrics, a chart of when they arrived, and a card for every question in the form.
The three metrics
- Total Views: how many times the form has been opened.
- Total Responses: how many submissions it has received in total.
- Completion Rate: responses divided by views, as a percentage. A form shared straight to people who all fill it in reaches 100%; anything below is the gap between opening and finishing.
Responses Over Time
One bar per day, from your first response to your most recent. Days with nothing are drawn as zero rather than skipped, so a quiet week looks like a quiet week. Days are counted in your own time zone.
Question Breakdown
Below the chart every question gets its own card, and what the card shows depends on what kind of question it is.
| Question | What the card shows |
|---|---|
| Dropdown, multiple choice, checkboxes, multi-select, ranking | A bar per option with its count and share. Options nobody picked stay in the list at zero, and typed "Other" answers are gathered into a single Other bar. |
| Star rating, linear scale | How many people gave each value, plus the average above the chart. |
| Number | The lowest and highest answer, the average, and the sum of them all. |
| Everything else | How many people answered and how many skipped: the honest measure for open text, email, dates, files and signatures. |
Percentages are rounded to whole numbers, so a column of them can add up to 99 or 101.
Search and selection work together. Type a keyword, tick the box in the toolbar to select every row that matched, then Export. You get a CSV of just that slice instead of the whole table.