Potluck sign-up sheet
Everyone claims a course, and each course closes once the table has enough of it.
What's inside
Each course takes a set number of people and then shows as full; people bringing food name their dish, its allergens and whether it needs an outlet.
- 1Your name
- 2What are you bringing?A main dishA sideA saladA dessertDrinksPlates, cups and napkins
- 3Name of your dishOnly if “What are you bringing?” is A main dish, A side, A salad, or A dessert
- 4Roughly how many people does it feed?Only if “What are you bringing?” is A main dish, A side, A salad, or A dessert
- 5Does it contain any of these?NutsGlutenDairyMeat or fishOnly if “What are you bringing?” is A main dish, A side, A salad, or A dessert
- 6Need an outlet to keep it warm?Yes, I'll bring a slow cookerNo, it's served coldOnly if “What are you bringing?” is A main dish, A side, A salad, or A dessert
Getting a balanced potluck table
Plan the course limits from your headcount. For 60 people, eight mains, ten sides, five salads and six desserts feed everyone with leftovers to send home. Drinks and plates need only a few people.
The dish name answers the question everyone asks: is anyone else bringing lasagna? Read the list the night before and nudge duplicates toward an open course.
The allergen boxes let you print small cards for the table, so a guest with a nut allergy can eat without asking at every dish.
Count the slow cookers before the day. Six outlets on one extension cord will trip a fuse in most church halls.
Potluck sign-up questions
How do the course limits work?
Each course has a number of places. When dessert has six people, it shows as full and the next person picks another course. Change any number to fit your crowd before you share the link. The whole sheet also closes at 35 sign-ups, so if you add places to a course, raise that total too.
Can guests see what others are bringing?
Replies go to you, not to other guests. Paste the dish list into your reminder message the week before, so people see the menu and nobody brings a second potato salad. Add up the serves column too. If the dishes feed fewer people than you expect, ask a few cooks to make a double batch.
Can I use it for an office or Friendsgiving potluck?
Yes. Rename the courses, adjust the numbers and change the intro. The form works the same for a team lunch of 15 or a church picnic of 150. For an office lunch, ask about fridge space instead of outlets. Close sign-ups two days before, so you can fill any gap with one store run.
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- Volunteer shift sign-upVolunteers claim a shift and a job, and each shift stops at the number you need.
- Church connect cardFirst-time visitors say hello and choose how they'd like to get involved.
- Fundraising gala RSVPGuests reply for seats or a table, choose meals and offer an auction item.
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- Community garden plot applicationGardeners request a bed size and commit to workdays; the form closes when beds run out.
- Book club sign-upNew members join, vote on the next book and offer to host a month.
- Prayer request formPeople share a request privately or with the congregation, their choice.
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- Clothing swap sign-upSwappers say how many pieces and which sizes they bring, so racks are set up right.
- Club membership applicationNew members apply with their interests and pick a membership type.
- See all
